Conferencing and meetings has played a huge part in any business growth. Even before the Internet came along, meetings would take place quite naturally. These meetings evolved into larger meetings usually held at another venue outside of the business building. This was due to business growth and development, and having another venue was eventually the way it was done. This still goes on as many have not yet experienced the true potential and power that Conference Software now offers. This old method of meeting also runs into a huge cut into the business budget, where as conference software is extremely affordable.
Now we have the Internet at our fingertips it is allowing all kinds of great software, functions, features, and online business tools. All of which can help any business to run smoothly, timely, increase profits, and cut backs on expenditure.
One of the most beneficial tools the Internet has given us is Conference Software. Conference Software is a big thing right now with business owners and individuals alike. Also the Internet is now so advanced it allows technology to deliver smooth streamlined full way video conferencing for multiple users simultaneously. It really is an awesome experience to take part in an online conference with a room full of a thousand plus people.
The options available to you are huge. Conference providers and packages range based on size and features. You can get free providers for both conferencing with audio and conferencing with video. You will also find tonnes of features like whiteboard sharing, desktop sharing, file sharing, browser sharing, record function, and loads more.
To choose the right package you must first look at a few things. First of all you must decide what it is you want from the conference software. You must know what it is you want to do with your conferences and what functions you would like at hand. Next you need to think of the size of your conference. How many attendees will you need to cater for and will your numbers grow over time. This is important as you need the provider you choose to allow for growth and upgrade options. Finally, your budget. Although conference software can save a business thousands of dollars, you need to still meet a reasonable amount based on what your business can afford.
Many of the free options will only allow up to ten people at a time and may not allow video. These are great little packages for the smaller business owners who are happy with holding small regular voice meetings. Free conference packages are a great place for you to start if your new to this but dont expect many features.
This leaves us with providers that charge for conference software. These again vary and some will still only offer voice chat but may come with some of the features mentioned above. You will also find they will have upgrade packages to allow for conference room growth.
By far the best conference experience is from the providers which offer full way video chat. Almost all of these come with a massive list of features and functions including the ones mentioned above. These providers dont need to be expensive, in fact I now you can get a 50 seat room with fullway video chat for as little as $ 8.97 a month.
Finally a couple of pointers to help you choose carefully. First of all choose a provider which offers a package for a cost per room, and not a cost per attendee. I think you get the picture on how expensive it can be if you dont go with cost per room. Also look out for the packages which require a download and installation of some kind. These can cause problems with cross compatibility with operating systems. You need to choose a conference provider which hosts and streams the conference room from a high speed server. This enables true global communication as anybody with access to the Internet can login.
Video Conferencing Software is in demand but you need to choose wisely. I also recommend choosing one with the online whiteboard feature.