Conference Planning – How to Organize a Conference

Conferences are organized by companies for many reasons and different conferences are held for different purposes. For getting the desired results conference planning is an essential element. Here we give you some important points to follow for a successful result.

1. Time schedule: Whenever you arrange any conference give your first priority to the time,it is the most important point to be followed, first of all decide a time for the event after discussing with the senior members to confirm their availability. The time of beginning and end should be planed before setting the conference.
2. Agenda: The agenda of the conference should be clear; without any agenda there is no use of organizing the conference. All the members should be informed well in advance about the purpose of the conference, so that the participants come well prepared with there points.
3. Accessible location: If you look around you will find a reasonable place to arrange your conference.Before booking any hall for the conference, make sure, the place where the conference is going to be held should be accessible for maximum participants. Arranging a meeting at an inconvenient location will cause wastage of time.
4. Members: Before inviting the people for the conference, make sure that only concerned members should be invited to have a specific discussion, to avoid unnecessary disturbance and to ensure that the conference go smoothly and fetch results.
5. Seating arrangement: Proper seating arrangement creates good environment. Arrange the seats in a way that every member can have eye contact with the speaker and all the members can talk to each other easily. This will have a very positive impact on the attendees.
6. Equipment: Arrangement of the equipment for the conference is very important. You should arrange audio-video equipment in advance that you may need for the event. Arrange a rostrum for the speakers and a good screen for video slides.
7. Program: Written schedule of the conference should be given to each member so they would know about their turn to speak.
8. Name tags: Name tags of the members would work well; it would be easy for all the guests to know each other, so they would discuss the issues.
9. Confirmation: Don’t forget to confirm all the bookings for the conference at least a week before to avoid any kind of blunders in coordination.

These are the important points for conference planning. If you are planning to arrange a conference you must follow these useful tips, I hope you get a wonderful result of your up coming conference.

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Promotional Conference Gifts – The Conference Folder

An important accessory of a businessman is the conference folder, which they need to take along to the various appointments scheduled. These come in different types and forms and you need to be careful about choosing the right one that can truly reflect the image of your company as well as be useful to the recipient. The durability is another important parameter that you must consider when choosing these types of promotional conference gifts.

Conventionally, these products have always been made out of leather and were preferred over other material, since they presented a better look and there was an aura of sophistication about them. The budget required was also on the higher side and they were typically given to either the sales team or to premium customers. Of late, due to the availability of cheaper and better material, budgets are no longer stretched and companies are able to think of these types of products as business gifts to be given to a wider spread of customers and employees.

Along with the new material, new styles and designs have also increased the scope of making these more functional and complete. You can thus have zip around folders that can shield the documents during travel and also provide you with other accessories like calculators. Another popular type is the ring binder portfolio which also functions like a zip around folder, in not allowing the documents to fall out when you are travelling and also has a detachable ring adjustment, which permits the user to use the item the way he wants. This is a far cry from the conventional type of design which had no closing mechanism and only allowed you to keep brochures, pens and business cards in their relevant slots.

In terms of material, there has been a huge change which has enabled a wider distribution of designs and colours. From the low budget poly propylene which is typically distributed in bulk to the more authentic looking polyurethane folders that resemble leather, you have a choice in material and price. Conference folders made out of recycled leather and bonded leather is another cheaper alternative to the ones made out of genuine leather. For your premium customers, however, you must stick to the real exclusive leather collections, as these stand out as unique items and justifies the cost you incur, considering the goodwill you would enjoy as well as the tremendous advertising impact they can have when flaunted.

Lottie Carrot works for Argon Promotions a leading promotional conference gift supplier based in Surrey. Lottie works closely with businesses to help market their products and services by providing information and help in the selection of suitable promotional conference gifts for their advertising and marketing campaigns.