Education Marketing Tip: How to Get More From Your K-12 Conference Exhibits

Educator conferences are the school marketing manifesto. But is the party over now with the budget crunch hitting schools across the U.S.?

The “good old days” for trade shows and conferences may be over. Travel bans for educators in many states are forcing everyone to pause. If you don’t think the changes are real, listen to the interview I did recently with Jim Warford, executive director of the Florida Association of School Administrators. The interview is posted on my Internet radio channel for education marketing and school sales professionals at

Regardless of the current situation, history suggests that for companies that serve the K-12 school market no area of the education marketing budget gets more attention than exhibit marketing. Trade shows are a defacto method of selling for companies in the school market. Year after year, companies set up booths at the same shows and do things pretty much the same old way. It’s as if a manifesto claims certain events are sacred cows and that exhibits are, well– just exhibits. I suspect your company will continue to do some of this. But you must take a hard look and consider a different, deeper approach.

You must remind yourself that most education conferences (trade shows) are sponsored by K-12 professional associations on behalf of their educator members. And, typically, once the big event is over and the carpet’s pulled up, you’re off to the next show or event. It’s sayonara for another year to the conference’s constituency and, sadly, to some great sales opportunities. The follow-up plan is rarely as thorough as the plan to set up and staff the booth or orchestrate the freebie giveaways.

While your company shifts its focus to the next school marketing tactic on your to-do list, the association that sponsored the trade show you just left is still at work, continuing to serve their members–the same audience you just spent a lot of money to engage with. These are likely school administrators and teachers you’d like to sell your products to.

Savvy education sales managers responsible for marketing to schools develop year-round strategies to tap the full potential of education associations. Conference exhibits should be part of a twelve-month association-marketing plan–not the whole plan, otherwise you miss a major opportunity. Why should you focus more of your attention (and budget) on education associations? Here are four good reasons:

1.Education association members want information. Educators join professional associations because they’re seeking ways to do a better job, to get ahead, stay on the cutting edge, and increase their knowledge. They’re hungry to know the benefits of your product or service.

2.Education association members are buyers. Education associations solicit members by mail and email. That should be a clue that there are still segments of the market that respond to direct mail offers. Since many of you market products and services through the mail, why not focus your attention on people who prefer to shop that way.

3.Members of education associations are motivated. Education market research several years ago by Learning magazine found only half of our teachers are motivated and innovative. Fortunately, it’s the motivated half who belong to associations and make the decisions to buy and use technology in schools!

4.Associations offer the products and services their members want most. Most education associations have product catalogs or online stores and offer special benefits to their members. Why not your product? Less noise, less expense, and less hassle than other catalogs and sales channels! And, these catalogs are packed with great premiums for direct education marketing programs you are doing now.

Are you ready to commit to this new strategy? Here are six steps to a hard-hitting association-marketing plan, an education marketing strategy that I guarantee will produce better results than the typical trade show exhibit schedule you may be doing now to pull in K-12 prospects.

1.Be selective! Target only those education associations whose member profile matches your best customers. Seek smaller, more specialized groups where you can stand out. Don’t know where to find those organizations? Check the events listings on and, most important, ask your best customers which associations they belong to.

2.Invest in association members year-round! A year-round promotional campaign with one association that is a good fit for your company and product offering is much more effective than doing exhibits only at trade shows. Exhibit at a conference only if you can afford a sustaining campaign to the members of the association all year long.

3.Put your customers on the spot! Educators buy products by referral from their peers. Arrange for your customers to speak at conferences and to be part of your exhibit staff. Sure, associations don’t want your sales pitch on their agenda, so have your PR person help your customer create the appropriate spin. The audience will eat it up, your customer will bask in the limelight, and you will pull in the purchase orders.

4.Be visible in association publications and websites. Association publications and we sites hit your target buyer like a laser and at a lower cost than the mass-market publications. If the academic journals and newsletters for your targeted associations won’t accept ads, have your customers submit research papers instead, or ghost write articles for your customers to submit.

5.Make the right offer. Want a sure way to boost response to your campaigns. Educators love premiums! Don’t take the easy way out by ignoring premiums in favor of a boring offer like a price discount. Negotiate deals with associations for irresistible bonus merchandise, subscriptions, membership discounts, and other goodies. It’s more work, but you’ll get your prospect’s attention and boost the results from your direct marketing programs. In some cases, the professional association can work with you to arrange special offers that they will help you promote.

6.Let them hear from you often. If the only time educators who are the association members see your company name is at a K-12 conference exhibit once a year, don’t be surprised if they walk past your booth with a dazed expression. Buy the mailing list and send the members special offers year-round. Next time you exhibit, they’ll stop at your booth and pay attention to what you offer.

 Glen McCandless is president of Focus Marketing Inc, publisher of, the best web site for expert  K-12 sales advice,  marketing to schools resources, and K-12 market information.Selling To Schools | Education Marketing and Sales Advice