Settling on the Right Conference Venue

Conferences are most important for a company, because this is where the most pertinent decisions of the company are discussed in detail. Be it the launch of a new product or the reshuffle of its top employees, the conference room has its role to play for the well being of the company. Its relations with those who attend are of prime importance. Leaving them unhappy for any reason can harm the impression and image. So it is crucial to select the right conference center. Here are a few guidelines to do it well.

The conference should be located at a place where it can be reached by all those who attend. Can all these people reach here without any difficulty? If they cannot, the conference itself may be delayed and even cause heated tempers. So it is vital the conference room be selected as the best choice of everyone who attends. Does it offer first-rate amenities? Does the place have the needed amenities like sound, slides and other equipment? Most conferences are bound to have power point presentations with graphs and much more. Is the sound system such that even the last person in the room can hear the speaker?

Are the parking lots big and enough? This is another requirement that needs special attention. Most people who attend conferences are most likely to arrive at the venue only in their own cars. If they have to drive around in circles to find a suitable place to park their vehicles, they might be delayed and interrupt the proceedings with frayed tempers. Can the seating hall accommodate all the guests? If latecomers cannot find a place to sit, it might be uncomfortable both to the company and the guests. It is important to check beforehand about the numbers before hiring a conference room.

How about facilities for a quick snack in between? Before deciding on the conference venue, this need should also be met. Most people like to have a quick bite or tea during the sessions. It is important that such stalls be accompanied by seating tables and chairs for all those who want to go out during the meeting. Snacks and drinks not consumed can be asked to be taken back by the caterer. Wrapped up items like potato chips and sweets can returned to save costs.

In the end, settling for the right conference room on hire can be difficult at times. It is prudent to consider all the above requirements well in advance. A conference room with large parking lots but with poor catering facilities can be frustrating and cannot solve the purpose.

Louisa Coan is writing on behalf of Hubworking, who provide affordable meeting and conference rooms for 2 to 50 ppl. They also offer Meeting Room in London and Meeting Rooms

Conference Calling Value and Service

A conference call is, by definition telephone call where there are multiple parties are involved either by audio or video.

Call conferencing are specifically designed so that the initiating party can contact each participant and add them to the conference so that all of the participants can join in. The participants also have the facility to join in on their own by dialing a pre-programmed number which connects them to a device that is referred to as the “conference bridge.” There are some companies that provide a password of PIN for people so they can initiate the calling activities.

When you make a three-way call, you are in effect making a simple type of conference call. To make the call you dial a first number and once you are connected to that person you need to push a button, dial the next person and while it is ringing, you press a button again so that the three participants get interconnected.

The biggest users of the technology are business houses as their daily activities include a large number of interactions with clients, sales people, employees, managers, division heads and even their HR people do interviews using the facility. The technology helps organizations cut costs that would otherwise have been incurred for travel expenses, accommodation and meal expenses if meetings had to take place face to face.

Such calls can also be used for socializing and entertainment. There are different types of conference calls like video, audio and web-based. There are numerous service providers for these different types of services.

Among the most popular communication methods for many people is the web-based call and there are many providers that offer the service for nominal charges. For most people, web-based calls, especially to their families and friends overseas, are more affordable than conventional ones. Plus, all you need is a computer and an internet connection.

Conferencing services are commonly offered with either a flat monthly rate or a per call rate. There are even prepaid services wherein you can make calls and you are charged as per your usage.

The biggest benefits of the technology is time saving and cost cutting. When time means money, you would want to accomplish as many things as you can. This technology help you communicate with other people without the need travel. For most companies, travel-related costs make up a large portion of their expenses. The availability of the technology allows them to conduct their business for less cost than having to ferry people from one place to another.

Please visit our coporate site for conference call services